BylawsColorado Springs Executive Association (As amended in 1998)
Name and Location
- Section 1. The name of the Association shall be Colorado Springs Executives Association.
- Section 2. The office, principal place of business, and permanent headquarters of the Association shall be in Colorado Springs, Colorado.
- Section 1. To create and encourage co-operative business efficiency and service to its members and to bring its members into contact with each other.
- Section 2. To exchange business information, methods, and research among its members.
- Section 3. To encourage local and foreign trade expansion and to promote good relationships among all business segments of the community.
- Section 4. To provide for the scientific, economic, educational and fraternal interests of its members.
Seal and Year
- Section 1. The Association shall have a Seal in the usual form and bearing upon its face the words, Colorado Springs Executives Association.
- Section 2. The Association shall operate and make all reports on a fiscal year basis beginning July 1.
- Section 1. The membership in this Association shall consist of four classes, namely: Active, Associate, Retired Active and Honorary.
- Section 2. Any person of good character, successful and ethical business reputation, and stable financial condition, actually engaged in business in Colorado Springs or vicinity, is eligible to Active Membership, unless such person or some other person in the organization maintains or holds membership in a conflicting group or organization.
- Section 3. Active Members shall be persons who are owners, managers, officers or principal executives of the stated business. As membership in the Association is nontransferable, change of ownership or top management of the business or termination of the Active Member in that business shall terminate the membership. The business may then designate another qualified person to apply for Active Membership and that person shall be given first and preferential consideration by the Board of Directors for that Active Membership. Alternatively, the terminated Active Member, if continuing in the same business classification, may be considered for that Active Membership.
- Section 4. The Board of Directors shall use the following statements as guidelines for determining eligibility for membership. Each Active Member shall represent one line of business or one profession as determined by the Board of Directors and must derive at least seventy-five (75) percent of the Active Member's annual income from such business or profession. The Board of Directors may recall the membership of an Active Member at any time that more than twenty-five (25) percent of the Active Member's annual income is derived from a business or profession that is represented by another Active Member.
- Section 5. When an Active Member of the Association represents a classification, no application for membership for said classification shall be accepted so long as said Active Member retains membership in the Association.
- Section 6. Associate Membership shall be limited to managers, executive heads, or business representatives of Active Members, subject to the approval of the Board of Directors. Associate Members shall not be entitled to vote and shall pay no dues.
- Section 7. Retired Active Membership may be granted by the Board of Directors to a former Active Member. They shall pay no admission fee but shall pay dues and shall not be entitled to vote but shall be entitled to all other privileges of an Active Member.
- Section 8. Honorary Membership may be granted by the Board of Directors. Honorary Members shall not pay an admission fee, shall pay no dues and shall not be entitled to vote, but shall be entitled to all other privileges of an Active Member. Any Honorary Membership so granted may at any time be recalled by the Board of Directors.
Application for Membership
- Section 1. All classifications of membership shall be approved by majority vote of the Board of Directors but no applicant shall be accepted until five (5) days after written notice has been given to the membership of any such application. During such five (5) day period, any Active Member may make objection to the Board of Directors concerning the applicant. If an objection is made by an Active Member, it must be made in writing and must state the complete basis for the objection. Personal reasons shall not constitute valid objections. The general basis for legitimate objection must be concerning undue competition with an existing member, satisfactory business practices, or reputation inconsistent with the standards maintained by the members of this Association. If a written objection is made, final decision shall be withheld pending further investigation of the objection and a Board of Directors hearing concerning the Bylaws (continued) matter.
- Section 2. Final Acceptance of an applicant to membership, Active, Retired Active, Associate, or Honorary, shall require the majority vote of approval of the Board of Directors.
- Section 3. Any member not in arrears in dues or other fees may resign voluntarily from the Association by filing a written resignation with the Board of Directors.
- Section 4. Members are subject to expulsion from the Association for non-payment of dues, unsatisfactory attendance as determined by the Board of Directors, infraction of these Bylaws, or in any case where the conduct of a member is unseemly or generally unsatisfactory or inimical to the best interests of the Association. Any member expelled by the Board of Directors for any reason other than non-payment of dues shall have the right to appeal to the Board of Directors for a hearing thereon, intent of such appeal to be submitted in writing within ten (10) days from the date of mailing of written notice of such expulsion. After such hearing of an appeal, the decision of the Board of Directors shall be final and binding.
Admission Fees and Dues
- Section 1. All fees of the Association shall be determined annually by the Board of Directors. Notice of any changes in such fees shall be posted to the membership thirty (30) days prior to the effective date.
- Section 2. The dues of Active Members and Retired Active Members shall be paid in advance monthly as established by the Board of Directors.
- Section 3. The dues of Active Members and Retired Active Members shall be determined annually by the Board of Directors. Any changes in such dues shall be approved by a two-thirds (2/3) vote of the Active Members present at any regular or special meeting called for the purpose.
Officers and Directors
- Section 1. The officers of the Association shall be President, Vice-president, Secretary, and Treasurer, who shall be elected from and by the Board of Directors. The offices of Secretary and Treasurer may, in the discretion of the Board of Directors, be held by the same person.
- Section 2. A Nominating Committee of five (5) Active Members, composed of a Past President, two (2) members of the Board of Directors, and two (2) from the general membership, shall be appointed by the President at least one (1) month prior to the semi-annual dates of elections. Such committee shall nominate two (2) Active Members for each vacancy arising on the Board of Directors. Names of these nominees shall be made known to the membership at least one (1) week prior to the election date. Nominations of any other Active Member Bylaws in good standing may be made from the floor on the date of the election. Voting shall be by secret ballot and those nominees receiving the highest numbers of votes shall be elected.
- Section 3. The President, Vice-president, and Secretary shall be elected from and by the Board of Directors at the first regular meeting of the Board of Directors in January and July, and they shall hold office for the ensuing six (6) months. The Treasurer shall be elected from and by the Board of Directors at their first meeting in July and shall serve for twelve (12) months. All officers shall serve until their successors are elected and qualified.
- Section 4. There shall be nine (9) Directors, who shall be Active Members. Four (4) shall be elected at the last regular membership meeting in June and four (4) shall be elected at the last regular membership meeting in December. The outgoing President shall automatically become a Director for the six (6) months immediately following his term as President.
- Section 5. The Directors, with the exception of the President, shall serve twelve (12) months commencing the first regular Board meeting following the month in which they were elected and until their successors are duly elected and qualified.
- Section 6. Five (5) Directors shall constitute a quorum.
- Section 7. A vacancy on the Board of Directors shall be filled by vote of the remaining members thereof. The person elected shall be an Active Member in good standing and shall serve until the expiration of the term of the Director being replaced.
- Section 8. Any Director may be removed from the Board of Directors by written notice at the discretion of the other members of the Board of Directors for non-attendance at three (3) or more consecutive meetings of the Board of Directors without satisfactory excuse for such non-attendance.
- Section 9. The Board of Directors shall prescribe its own order and rules of procedure.
Duties and Powers of the President
- Section 1. The President shall serve for six (6) months, or until a successor shall be duly elected and qualified, and shall be elected at the first regular meeting of the Board of Directors in January and July.
- Section 2. The President shall preside at all meetings of the membership and shall have a casting vote. The President shall have the authority to countersign checks with the Executive Director. The President shall appoint any required committees from the Active Members and shall have the authority to call a special meeting of the membership at any time.
Duties of the Vice-President
Section 1. The Vice-president shall serve for six (6) months, or until a successor shall be duly elected and qualified, and shall be elected at the first regular meeting of Bylaws
the Board of Directors in January and July.
- Section 2. The Vice-president shall be the presiding officer in the absence of the President at the meeting of the Board of Directors and the membership and while so serving shall be vested with all the powers and shall perform all the duties herein above specified as belonging to the President except the countersigning of checks.
Duties of the Secretary
- Section 1. The Secretary shall serve for six (6) months, or until a successor shall be duly elected and qualified, and shall be elected at the first regular meeting of the Board of Directors in January and in July.
- Section 2. The Secretary shall keep full minutes of the meetings of the Board of Directors and such records as may be desired concerning membership meetings. The Secretary shall be the official custodian of all records and files of the Association and may designate and delegate such of the duties as deemed necessary to the Executive Director.
Duties of the Treasurer
- Section 1. It shall be the duty of the Treasurer to arrange for an annual audit of all accounts of the Association and to see that the results of each audit are reported to the Board of Directors and to the membership as soon as practicable after the closing of the Association books at the end of the fiscal year each June.
- Section 2. The Treasurer shall see that all receipts and disbursements of Association funds are duly reported to and approved by the Board of Directors.
- Section 3. The Treasurer shall have the authority to countersign with the Executive Director checks covering expenses and payments as authorized by the Board of Directors.
Duties of the Executive Director
- Section 1. The Executive Director need not be selected from among members of the Association.
- Section 2. A list of business classifications from which Active Members may be accepted shall be developed and maintained by the Executive Director. Changes, addition or deletions from this list may be made from time to time as approved by the Board of Directors.
Powers and Duties of the Board of Directors
- Section 1. They shall have general supervision over the affairs of the Association, have Bylaws charge of its business management, establish its basic policies of operations, subject to these Bylaws, and shall have the power to call general meetings of the membership when deemed necessary. Not less that five (5) days notice of such meetings shall be given each member by mailing to the member's last known address notice of said meetings. The purpose of such meetings shall be set forth in such notice.
- Section 2. They shall consider all cases of violation of these Bylaws, or infraction of the rules of the Association and penalize as may be deemed best in their judgment.
- Section 3. They shall consider and order paid all bills of the Association and shall exercise such others powers as are provided for in these Bylaws or as may be given by the membership.
- Section 4. The hiring or discharge of the Executive Director shall be the responsibility of the Board of Directors, including the setting of compensation for the Executive Director and all arrangements for carrying out the Executive Director's duties.
Confidentiality and Business Information
- Section 1. All business information and bulletins emanating from this Association and all affairs pertaining to the Association, including its membership and methods of operation shall not be divulged to any non-member except by specific authorization of the Board of Directors. All written material provided by the Association shall be held in strictest confidence and filed in a secure place. Regular bulletins that are provided each member are for the sole use of the member in connection with his own business interests and must not be allowed beyond that use.
- Section 1. All charges by Active Members of conduct unbecoming a member or of violation of these Bylaws shall be submitted to the Board of Directors in writing, together with such evidence as may be at hand.
Meetings and Quorums
- Section 1. Regular meetings of the membership shall be held weekly at a time and place designated by the Board of Directors.
- Section 2. The members personally present and in good standing shall constitute a quorum at any meeting. Only Active Members in good standing shall be entitled to vote.
Terms and Existence of Property Bylaws
- Section 1. This Association shall remain in existence until such time as two-thirds (2/3) of its Active Members in good standing may vote to disband it.
- Section 2. No member shall have any right, title, or interest in the assets of the Association.
- Section 3. In case of disbanding, any remaining assets of the Association shall be distributed to a charity or educational institution as may be agreed upon by the Board of Directors.
Bylaws, How Amended
- Section 1. The Bylaws of the Association may be amended by two-thirds (2/3) vote of the Active Members present and in good standing at a regular meeting or a special meeting called for this purpose.
- Section 2. The substance of any proposed amendment to these Bylaws shall be made known to the membership at least one (1) week prior to the meeting at which the amendment will be voted upon.
Rules of Order
- Section 1. Robert's Rules of Order shall be the parliamentary guide of the Association and the Executive Director shall provide a copy thereof for its use.